The Accounting software applications include the software controls, posting screens, report writing, and enquiry capabilities needed to effectively manage all aspects of your dealership's accounting functions. With this application, you have the ability to define and customise journal reports, accounting schedules, Daily Operating Control reports, and financial reports. Additional applications include Cash Receipts, Purchase Requisition Control, and numerous others.
The Account Analysis software application is a report generator used to analyse accounting details. Report information can include parts purchases, expense analysis, employee productivity, sales productivity, and so on.
Detail can be pulled from a specific General Ledger account, a range of accounts, or from one or multiple journals to determine the overall effect of the transactions. These reports show information such as reference numbers, control numbers, notes, gross profit pounds, percent accumulations, and averages. The information in each column is dealership-defined so your account analysis reports are easy to read.
Electronic Document Storage
Document Retrieval (DOC) is a software application that automatically saves parts invoices, service job cards, service invoices, salary cheques and other documents produced by the Reynolds and Reynolds system onto a separate disk drive to be recalled later. Using the DOC software helps you greatly reduce paper storage by enabling you to store documents electronically. You can also access information that is several months old quickly and easily.
The Image-Based Document Retrieval (IDO) and Internet Document Imaging (IDI) systems both enable you to electronically store exact images of documents, including signatures. Documents are scanned and stored on a special document image server, so no disk capacity on your application server is needed to store the documents. With IDI, documents are stored on a remote server, which is convenient for dealerships that do not want to keep up with the server maintenance, backups, and updates. Documents can be retrieved off the document image server quickly and viewed, printed, or faxed from any PC equipped with POWER.
With Service Signature Interface (SSI), your customer's signature is captured electronically and the document is automatically sent to the IDO server where it is available immediately. Because you can easily print forms with the customer's signature whenever they are needed, you can keep fewer copies on file. And, since SSI documents are automatically stored on the IDO server, paperwork is no longer lost in transit.
The General Manager suite of applications is an exception reporting system that provides the dealership with critical financial and productivity information in a concise format. You no longer need to review stacks of reports trying to identify problems. You define guidelines for each measurement and only elements falling outside of these guidelines appear on the reports.
General Manager reports run automatically at night. When you arrive at the dealership in the morning, reports are ready for your review. The on-screen capabilities enable you to review when convenient for you. These reports can help you monitor phone costs and effectively manage your entire dealership.
The Time Clock software application provides a time clock that is fully integrated with the Reynolds and Reynolds' Computer System. Employees clock in and out on any Reynolds and Reynolds' workstation, eliminating the need for a regular time clock. Time Clock produces reports to verify payroll hours and can be used to help enforce your dealership's overtime rules. Dealership management can view overtime information instantly on their screens. Time Clock also enables you to track the location or work status of any employee, or group of employees, through a display screen.
Vendor Payment Tracking
The Accounts Payable Management (APR) software application lets you better control the reconciliation and payment of the purchase ledger within your dealership. This application uses Reynolds and Reynolds' POWER Workstation for Windows® to automate two dealership functions: Supplier Reconciliation and Supplier Payment Review. With APR, you can reconcile all supplier payments, give the cheque signer the information he needs to make quick decisions, and automate processes that were previously performed manually. You can also schedule supplier payments to prevent uneven cash flows during the month, as well as distribute your P/L staff's workload