About this position

Reynolds and Reynolds is looking for a highly organised and proactive Executive Assistant to support the UK Management Team. This role is key to ensuring senior leadership operates efficiently by providing high-level administrative, organisational, and coordination support. 

In this position, you will manage complex calendars, coordinate meetings, prepare materials and agendas, and track follow-up actions. You will act as a central point of communication, drafting correspondence and working closely with internal stakeholders, including management assistants across Europe.
 
You will also organise travel and logistics, maintain confidential documents, and support leadership initiatives through project tracking and event coordination. The role requires sound judgement, discretion, and the ability to anticipate needs in a fast-paced environment.

Qualifications:

  • 3–5 years of experience as an Executive or Management Assistant.
  • Proven track record supporting multiple senior leaders simultaneously.
  • Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
  • Experience with project or task tracking tools (e.g., Asana, Atlassian, or similar).
  • Clear and professional written and verbal communication skills.
  • Strong organisational, communication, and stakeholder management skills.
  • High level of discretion and professionalism.

Benefits:

We strive to provide our employees with an environment that includes the right balance between work and family. As part of our benefits package, our employees have access to a health assistance program, eye tests and help to buy glasses, life assurance, 4% employer pension contributions and paid annual leave, plus bank holidays. We promote employee camaraderie outside of work through company sponsored charity events and a variety of activities and social outings.

Company Information

Are you looking for a rewarding career in a fast-paced environment with an established company? Do you want to work at a company with growth opportunities that will provide you with the training to be successful? If so, Reynolds and Reynolds is the company for you! Reynolds and Reynolds is a leader in high quality software solutions and IT services around the world and we are looking for a person with the potential to grow and continue our legacy of over 150 years of outstanding products and services at our Birmingham office. 

Any data you submit to Reynolds and Reynolds Ltd. will be handled in accordance with our privacy policy which you can read at https://reyrey.co.uk/legal-notices/privacy-policy.